Vendor (CASHet Cardholder) Setup
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Vendor (CASHet Cardholder) Setup
> Exporting PCEs from CASHet to PSL+
Note: The PSL+ Vendor Setup will require the last six digits of a CASHet Card when creating a Purchase Card account. Thus, we STRONGLY RECOMMEND that you make a copy of both the front and the back of each CASHet Card before distributing them so this information is readily available. (Keep these copies in a secured location.)
Vendor (CASHet Cardholder) Setup
Prior to exporting PCard envelopes into PSL+, a CASHet cardholder must be set up as a vendor. To do this:
- From the PSL+ menu on the left-hand side, click A/P to expand the folder. Click Vendor, then select Entry.
- Complete the required fields in the Vendor Entry screen.
- In the "Vendor Information" section, input the last 6 digits of the CASHet MasterCard in the Card # field.
- In the "Other Information" section, select the PCard option.
- In the "Defaults" section, input the Pcard Advance Amount for this Vendor/Cardholder.
- This completes the PSL+ Vendor set up for your CASHet MasterCard cardholder. Their PC Envelopes can now be exported into PSL+.
Exporting Envelopes to PSL+
Exporting PCEs from CASHet to PSL+
Note: To export a PCE into PSL+, a PCard Custodian and the PCard Vendor must first be set up in PSL+. To do this:
- Log in to CASHet.
- Hover over the left side of the screen to reveal the navigation tabs. Click the PCE Log tab.
- In the status filter, select Approved to display envelopes that have not yet been exported.
- Under the column "EXPORT PCE" select the box for the envelopes to be exported.
- Once the envelopes have been selected, click Export Envelope(s).
- You'll see a pop-up box asking Are you sure? Click Yes, continue!
- You'll see a pop-up box for Export completed. Click OK.
- The selected envelope(s) have now been exported to PSL+.
Posting PCEs to PSL+
- Log in to PSL+.
- From the PSL+ menu on the left side, click Petty Cash to open the folder, and click Cashet Pcard (pcardlp2).
- In the Cashet P-Card View/Report screen, click Start to view all envelopes that have been exported from CASHet.
- To view one cardholder's envelope(s) that were exported, right-click in the Card Number field. Choose the correct card number and then click Start.
- Select the envelope(s) to be exported to the PCard module by selecting the box on the same line of each envelope under the "Export?" column.
Note: When one line is checked for an envelope, the remaining lines for that envelope will automatically be checked as well. - After selecting the envelopes to be processed, click PC Export.
- After you click PC Export, the Export to PC screen will pop up.
- Description: Input the batch description (i.e., 03/30/22 PCARDS)
- Batch: Input the batch name (i.e., 033022 PCARDS)
- Bank: Input the correct bank code
- Currency: Input the correct currency of the batch
- Click OK after the required information is entered.
- The reference number(s) window will appear. Click OK. (Please make note of the reference numbers.)
Accounting Best Practices suggest an audit of the entries thus far. - From the PSL+ main menu on the left side, click Petty Cash to expand the folder, then click PC Edit.
- After reviewing your audit, if changes are required, click Petty Cash to expand the folder, then click PC Entry.
- Enter the transaction that needs modification. After the envelope is loaded, you can make any necessary changes. Click the "Update" icon. Repeat step 10 to verify.
- From the PSL+ main menu on the left side, click Petty Cash to expand the folder, then click PC Edit.
- Select your batch and choose Posting Register. Click Print or Preview to review.
- A pop-up will appear asking "Has Register Printed Correctly?" Click Yes to post or No to cancel posting.
- If you clicked Yes, the below window will display:
- Congratulations! The envelopes are now posted to your PSL+ general ledger.