PSL+: Importing CASHet Envelopes

Vendor (CASHet Cardholder) Setup

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Vendor (CASHet Cardholder) Setup

Exporting Envelopes to PSL+

Exporting PCEs from CASHet to PSL+

Posting PCEs to PSL+


 

Note: The PSL+ Vendor Setup will require the last six digits of a CASHet Card when creating a Purchase Card account. Thus, we STRONGLY RECOMMEND that you make a copy of both the front and the back of each CASHet Card before distributing them so this information is readily available. (Keep these copies in a secured location.)

Vendor (CASHet Cardholder) Setup

Prior to exporting PCard envelopes into PSL+, a CASHet cardholder must be set up as a vendor. To do this:

  1. From the PSL+ menu on the left-hand side, click A/P to expand the folder. Click Vendor, then select Entry.

  2. Complete the required fields in the Vendor Entry screen.
  3. In the "Vendor Information" section, input the last 6 digits of the CASHet MasterCard in the Card # field.
  4. In the "Other Information" section, select the PCard option.
  5. In the "Defaults" section, input the Pcard Advance Amount for this Vendor/Cardholder.
  6. This completes the PSL+ Vendor set up for your CASHet MasterCard cardholder. Their PC Envelopes can now be exported into PSL+.

Exporting Envelopes to PSL+

Exporting PCEs from CASHet to PSL+

Note: To export a PCE into PSL+, a PCard Custodian and the PCard Vendor must first be set up in PSL+. To do this:

  1. Log in to CASHet.
  2. Hover over the left side of the screen to reveal the navigation tabs. Click the PCE Log tab.
  3. In the status filter, select Approved to display envelopes that have not yet been exported.
  4. Under the column "EXPORT PCE" select the box for the envelopes to be exported.
  5. Once the envelopes have been selected, click Export Envelope(s).


  6. You'll see a pop-up box asking Are you sure? Click Yes, continue!

  7. You'll see a pop-up box for Export completed. Click OK.
  8. The selected envelope(s) have now been exported to PSL+.

Posting PCEs to PSL+

  1. Log in to PSL+.
  2. From the PSL+ menu on the left side, click Petty Cash to open the folder, and click Cashet Pcard (pcardlp2).

  3. In the Cashet P-Card View/Report screen, click Start to view all envelopes that have been exported from CASHet.
  4. To view one cardholder's envelope(s) that were exported, right-click in the Card Number field. Choose the correct card number and then click Start.

  5. Select the envelope(s) to be exported to the PCard module by selecting the box on the same line of each envelope under the "Export?" column.
    Note: When one line is checked for an envelope, the remaining lines for that envelope will automatically be checked as well.
  6. After selecting the envelopes to be processed, click PC Export.

  7. After you click PC Export, the Export to PC screen will pop up.
    1. Description: Input the batch description (i.e., 03/30/22 PCARDS)
    2. Batch: Input the batch name (i.e., 033022 PCARDS)
    3. Bank: Input the correct bank code
    4. Currency: Input the correct currency of the batch
  8. Click OK after the required information is entered.
  9. The reference number(s) window will appear. Click OK. (Please make note of the reference numbers.)

    Accounting Best Practices suggest an audit of the entries thus far.

  10. From the PSL+ main menu on the left side, click Petty Cash to expand the folder, then click PC Edit.
  11. After reviewing your audit, if changes are required, click Petty Cash to expand the folder, then click PC Entry.

  12. Enter the transaction that needs modification. After the envelope is loaded, you can make any necessary changes. Click the "Update" icon. Repeat step 10 to verify.
  13. From the PSL+ main menu on the left side, click Petty Cash to expand the folder, then click PC Edit.

  14. Select your batch and choose Posting Register. Click Print or Preview to review.
  15. A pop-up will appear asking "Has Register Printed Correctly?" Click Yes to post or No to cancel posting.
  16. If you clicked Yes, the below window will display:
  17. Congratulations! The envelopes are now posted to your PSL+ general ledger.