PSL+: How to Load a Cast & Crew Payroll File into PSL+

Follow this guide to learn how to load, post, and print your C&C payroll files in PSL+.

Jump to a section in this guide:

Loading a C&C Invoice Into PSL+

> EDIT LIST VS. LOADING REGISTER

Modifying Payroll Distribution

Posting a C&C Invoice in PSL+

> EDIT LIST VS. LOADING REGISTER

Pro Tips

> Print Payroll Checks

> Alignment and Check Printing

Loading a C&C Invoice Into PSL+

1. From the menu tree on the left side of the screen, click P/R module to expand the menu. 
2. Click Load C&C Invoice to access the Load/Interface C&C Payroll Invoice screen.
   
3. Right-click on the blank invoice field or click the “Pick List” icon to choose an invoice to load. 
   • Choose one unimported invoice number at a time.
     
4. Update all of the following mandatory fields with the necessary data:
   
   • Batch 
   • Production  
   • Company  
   • Bank  
   • Currency  
   • Series  
   • Location  
   • Set 
   

EDIT LIST VS. LOADING REGISTER

Both reports have the same detailed payroll information that will be imported into PSL+. The only difference is the header description on the report. 

1. Once you have reviewed the edit list and/or are ready to load the file, click Loading Register. 
   
   Loading Register Example:
   
2. After selecting the loading register, the following PSL+ prompt will appear: 
   
   1. Yes = The invoice file will load.
   2. No = The invoice file will not load and you'll be brought back to the "Interface from Cast & Crew Payroll" program.
3. After acknowledging the report printed correctly click Yes.  
4. The following information prompt will appear. This will advise as to what reference number the Payroll invoice was loaded into. Please keep this reference number handy as you'll need it later on: 
   
5. The loading process is now completed.

Modifying Payroll Distribution

1. Open the Payroll Entry tab (#6 tab on the top of the screen). 
2. Enter the reference number that was given to you on the previous information prompt (see step #4 in the previous section). 
   
   
   • The employee number is automatically assigned by PSL+ and should not be changed. 
   • Modifications to the Account number, Series Field, Location Field, Set Field, Insurance Code, Free Field codes, and description can be made here. 
   • If you need to change an amount, you must first split the line and make sure to keep the original amount. 
     • To split a line:
       1. Place the cursor on the line to split.
       2. Click the F4 key on your keyboard or click the plus sign (+)  on the toolbar.
3. If you do not have any modifications to make and/or are completed at this time, click Save. 
4. The P/R Distribution Modification Process is now completed.

Posting a C&C Invoice in PSL+

1. From the menu tree on the left side of the screen, click the P/R module to expand the menu. 
2. Click Edit List to access the Payroll Edit List/Post screen. 
   

EDIT LIST VS. POSTING REGISTER

• Edit List: This allows you to run a detailed register on the data that will be posted. 
• Posting Register: Generates the exact same information but will then prompt you to finalize the last step of the posting process. 
• Both reports allow you to customize the format and sort options by selecting the desired options here: 

1. Once you are ready to post payroll, select “Posting Register.” 
2. Then, choose one of the following: 
   1. Print: Will be sent to the printer 
   2. Preview: PDF Version of the report  
   3. Spreadsheet: Excel spreadsheet version of the report 
      
3. PSL+ will confirm the following:
   
   
   1. YES = The invoice will post to the ledger
   2. No = The invoice will not post and you'll be brought back to the "Post P/R Transactions" program.
      
      • Note: If you would like PSL+ to generate an AP invoice automatically, you will need to email PSL.support@castandcrew.com to turn this feature on.
      • Then, provide the following information:
        • The Vendor ID number for the C&C vendor that you will be paying the invoice to. 
        • Any Holiday and/or Vacation Accrual accounts that may be getting paid at any point during the production. This will allow us to exclude these accounts from the AP invoice. 
4. If you have "Automated AP" set up, PSL+ will prompt the following step:
   
   
   1. YES = An AP will be created using the C&C invoice. 
      
   2. NO = An AP will not be created at this time. You will still be able to manually input the AP at a later date if you choose 
      

You have successfully loaded and posted a payroll invoice into PSL+.

Pro Tips

Print Payroll Checks

The Print Payroll Checks screen allows you to print onsite/location payroll checks from the convenience of your own printer. The accountant is notified by email that the payroll check file is available to print from PSL+. If this is your first time printing payroll checks, it is recommended to print a test alignment to ensure that all check form fields are printing in the designated positions. 

To access the Print Payroll Checks screen, click the Payroll module (P/R) from the menu tree (see image below). You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the “Setup” menu. Then, press Enter. 

Alignment and Check Printing

Alignment  

If this is your first time printing payroll checks, it is recommended to print a test alignment form to ensure that all check form fields are printing in the designated positions. Press the F1 Key, then the A option, or select Alignment located in the top right-hand corner. Please contact PSL Support for a walk-through of this process if preferred. 

Print  

After the alignment is complete, make sure to put in the correct toner and check stock for payroll checks. Press the F1 Key, then the P option, or select Print located in the top right-hand corner to choose the payroll check file you wish to print from the list. All invoices that have not been printed will display on the pick list. Please note: Payroll check files are printed one at a time—do not choose multiple invoices.