As a hiring manager, one of your principal responsibilities is to create offers for crew members. Great news, Start+ makes the process easy.
This article shows you how to perform this task in both Classic and New experiences.
Steps for Classic Experience
| Important: Some features are not available in the Classic Experience. To have the most up-to-date features, switch to the New Experience. |
After logging into Start+, select your project.
Then click the Create Offer tab at the top of the page.
Select Your Crew
Before you create the offer, you'll need to choose the crew members to whom you'll be sending it. Cast and crew members are listed based on the most recently added. Start+ provides several methods for finding a cast or crew member:
- You can scroll the list.
- You can click the Filter icon (
) to see crew members with offers or without offers. You can also sort by ascending or descending by clicking the (AZ) icon next to Filter. You can also search for a cast or crew member.
You can send an offer to multiple crew members. Notice the count that appears:
Clicking On This Offer displays only the names you added. To see all crew members, simply click All.
Define the Terms of Hire
What you see on the Create Offer page is dependent on your union contracts.
After selecting one or more employees, you must provide a Start and Send Date, both of which default to today. Ensure that you are selecting the correct Start Date since it affects which union contract Start+ uses. Don’t worry, you can also change the Start Date if needed and the terms of hire information will stay as is.
If you are creating an offer for a television project, you must also select the Season. Click the dropdown to view the available seasons.
Complete the Terms of Hire. Updating a selection could affect other fields. For example, changing the union requires you to choose a new occupation, work schedule, and department.
Notice that the "Terms of Employment" section does not display any rates yet. You must complete all Terms of Hire fields, including Work Schedule.
Start+ accesses the scale rates based on your union contract if they are available.
- If the rate is at scale, then the new scale rate will be automatically filled in.
- If the rate is negotiated, then the same rate will remain.
“Below scale” warning messages may appear if applicable.
| Note: You can still edit the fields even after the Terms of Employment table populates. |
Add an Allowance
When creating an offer, you can include an allowance such as per diem or box rental.
You can also add a cap and a duration. The "Duration" field is numeric and can represent days or weeks, depending on what you select for the allowance.
| Tip: If your project uses Hours+, allowance caps entered during offer creation will automatically sync to Hours+ and all allowances that have been paid out will be tracked on the crew member's timecard. Caps will only sync the first time they are entered, and any adjustments to the cap should be managed directly within Hours+ to ensure accurate tracking. |
If you have permission to add account codes, you can do so by clicking Set Account Codes.
Start+ allows you to add deal notes, which can be viewed by everyone, including the Cast & Crew payroll coordinator.
Review the Documents
Next, review the documents currently included in the offer to ensure nothing is missing and to address any questions related to a specific form.
Documents are divided into two columns: "Recommended" and "Available." To see all documents in a column, you can scroll.
To preview the document with offer details exactly as they will appear within the offer, select the Preview Icon.
The Custom Questions section displays any additional questions relating to a particular document that must be answered, which are created per project.
| 💡 Tip: You can choose to save the offer as a Draft and finish it at a later time, or save it as a Template to use for future offers. Simply click Save, give your saved offer a name, and select 'Draft' or 'Template,' then click Save once more. |
All saved offers can be loaded from the dropdown on the Create Offer page.
Once you have provided all the required information, click Verify to continue.
Confirm the offer terms and click Yes, Create Offer.
Steps for New Experience
Watch: Creating an Offer
After logging into Start+, navigate to the Manage Offers tab and click Create Offer:
Select Your Crew
Before you create the offer, you'll need to choose the crew members to whom you'll be sending it. Cast and crew members are listed based on the most recently added. Start+ provides several methods for finding a cast or crew member:
- You can scroll the list.
- You can click the Filter icon () to see crew members with offers or without offers. You can also sort by ascending or descending by clicking the (AZ) icon next to Filter. You can also search for a cast or crew member.
You can send an offer to multiple crew members. Notice the count that appears:
Clicking On This Offer displays only the names you added. To see all crew members, simply click All.
View/Edit/Add Agent Information
If a person is represented by an agency, you will see a note on their name in the cast and crew list:
You can hover over the i icon to see details of the agency:
To view the agent information for someone, click the pencil icon on the row of their name:
This will show you the person's profile. In the "Agency" section, you will see agency information if on file.
If not on file, you can click Assign an agency to assign one:
After clicking Assign an agency, enter the details of the agency. Enter the name of the agency and click Search to assign it:
Once you find the correct agency, click Assign to assign it:
Next, enter the contact name for the agency and choose whether they will receive a copy of the offer document(s). Then, click Continue to Authorization:
Upload the check authorization form. This is required so that our payroll team knows the agency is authorized to receive payments on behalf of the crew/cast member. Either click to upload or drag and drop:
After uploading the form, click Continue to Review. Review that all details are accurate and click Done.
Lastly, click Save changes to save the newly assigned agency:
Define the Terms of Hire
What you see on the Create Offer page is dependent on your union contracts.
After selecting one or more employees, you must provide a Start and Send Date, both of which default to today. Ensure that you are selecting the correct Start Date since it affects which union contract Start+ uses. Don’t worry, you can also change the Start Date if needed and the terms of hire information will stay as is. Anticipated End Date is optional.
If you are creating an offer for a television project, you must also select the Season. Click the dropdown to view the available seasons.
Complete the Terms of Hire. Updating a selection could affect other fields. For example, changing the union requires you to choose a new occupation, work schedule, and department.
Notice that the "Terms of Employment" section does not display any rates yet. You must complete all Terms of Hire fields, including Work Schedule.
Start+ accesses the scale rates based on your union contract if they are available.
- If the rate is at scale, then the new scale rate will be automatically filled in.
- If the rate is negotiated, then the same rate will remain.
“Below scale” warning messages may appear if applicable.
| Note: You can still edit the fields even after the Terms of Employment table populates. |
Add an Allowance
When creating an offer, you can include an allowance such as per diem or box rental.
You can also add a cap and a duration. The "Duration" field is numeric and can represent days or weeks, depending on what you select for the allowance.
| Tip: If your project uses Hours+, allowance caps entered during offer creation will automatically sync to Hours+ and all allowances that have been paid out will be tracked on the crew member's timecard. Caps will only sync the first time they are entered, and any adjustments to the cap should be managed directly within Hours+ to ensure accurate tracking. |
Click + Add Allowance:
Select the allowance, and then enter the details for the allowance:
If you have permission to add account codes, you can do so by clicking Set Account Codes.
Start+ allows you to add deal notes, which can be viewed by everyone, including the Cast & Crew payroll coordinator.
Review the Documents
Next, review the documents currently included in the offer to ensure nothing is missing and to address any questions related to a specific form.
Documents are divided into two columns: "Recommended" and "Available." To see all documents in a column, you can scroll.
To preview the document with offer details exactly as they will appear within the offer, select the Preview Icon.
The Custom Questions section displays any additional questions relating to a particular document that must be answered, which are created per project.
| 💡 Tip: You can choose to save the offer as a Draft and finish it at a later time, or save it as a Template to use for future offers. Simply click Save, give your saved offer a name, and select 'Draft' or 'Template,' then click Save once more. |
All saved offers can be loaded from the dropdown on the Create Offer page.
Once you have provided all the required information, click Review to continue.
Confirm the offer terms and click Send to {Employee Name}.