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Steps for New Experience
Watch: Handling Timecard Splits
Sometimes when reviewing timecards, payroll accountants find that they must split a crew member’s time between two or more account codes. Hours+ makes this easy.
In this guide, we cover:
- Splitting hours by percentage
- Splitting hours by time
- Changing a meal penalty account code
- Advanced timecard splits
Splitting Hours by Percentage
In this scenario, Wednesday’s hours still need to be adjusted. This time, we’re going to do a percentage split.
Click the three-dot split button and for Split Type, select Percent from the dropdown:
Now, enter “40” for the percentage in the second row and enter 11 for the set:
Click Save/Calculate in the bottom button bar.
Scroll down to view the Timecard Breakdown. Straight time and overtime hours have been adjusted.
Splitting Hours by Time
Example: Addy Carver is a payroll accountant. After reviewing the daily production report, she noticed that on Tuesday, Mary Ann worked on two different set locations, 22 and 11. She needs to split the timecard to reflect the correct number of hours for each set location.
Begin by clicking the three-dot split button and select In/Out Time as the split type:
On Tuesday, Patsy worked on Set 11 from 13:00 to 19:00.
Enter 13 for the Wrap Time on the "Split 1" row and 13 for the Call Time on the "Split 2" row. For the Set, enter 11 in the "Split 2" row:
Click Save/Calculate in the bottom button bar.
Next, check the Timecard Breakdown to view the updated split:
Changing a Meal Penalty Account Code
On Thursday and Friday, Mary Ann did not take lunch. Though Hours+ has already performed the calculation, we want to track meal penalties using a different account code.
Click the three-dot split button next to Thursday. For Split Type, select Pay type from the dropdown:
Select Meal Penalties from the Hours Type dropdown. Then, enter the new account code:
Click Save/Calculate.
We still need to adjust Friday. Instead of keying everything in again, we can copy-and-paste the previous split.
Click the three-dot split button next to Thursday and then select Copy Split Settings To:
Here you can select one or more days. We’ll choose Sep 4th for Friday. Now, click Paste Split.
Then, click Save/Calculate.
The timecard is now complete.
| Note: If you want to display additional timecard columns, you can click the dropdown and choose from the list. When you have finished, click Submit for Approval. |