CAPS+: ACH Payment Processing

ACH Process Summary

1. Add Bank ACH Info
   1. (optional) Set up ACH Auto Numbering
2. Add Vendor(s) ACH info
3. Create AP(s) with Vendor(s)
4. Payment Processing, select ACH payment(s) to process
   1. Continue processing ACH payments throughout the day
5. Generate an ACH NACHA file, and Send Emails
6. Submit the ACH file via a Banking portal (outside of CAPS+)
   1. Follow the bank process for uploading the ACH NACHA file
   2. Verify that payment details in the bank portal match the expected amounts from CAPS+

Add Bank ACH Info

• Navigate to Banking > Bank Maintenance > click on the bank name, then Edit at the bottom of the View Bank tab
• Go to the ACH Sub tab, enter the ACH ID and ACH CC Email
  • ACH ID - City National Bank has a unique ACH ID per client. This ID is included in the City National Bank NACHA export file.
  • ACH CC Email - This email will be cc'd in all Vendor emails during the Send Email process

ACH Auto Numbering

• Navigate to Banking > Bank Maintenance > click on the bank name, then Edit at the bottom of the View Bank tab
• Enter the beginning ACH number in the “Last Ach # Used:” ACH Number field in the Bank Maintenance sub-tab
  • ACH Prefix is an optional alphanumeric field limited to 5 characters. This will be added to the beginning of each payment number.
  • ACH Number - This is the starting number. If 1000 is entered the next ACH will be assigned 1001.

Add Vendor(s) ACH Info

• Navigate to Payables > Vendors > Search for a vendor, then click on the vendor name
• Click Edit at the bottom of the View Vendor tab. Go to the ACH sub-tab to enter the ACH Bank Routing #, ACH Bank Account #, and, Account Type. The ACH email and Enable ACH Email are optional fields.

• • ACH Bank Routing # - Vendors ACH Routing number. Enter the 9-digit routing number.
  • ACH Bank Account # - Vendors ACH Account number. The field allows up to 17 digits.
  • Account Type - Vendors ACH Account type
  • ACH Email - The email address designated by the vendor to receive ACH payment notifications
  • Enable ACH Email - Vendor will only be sent ACH emails when this option is checked

Create AP(s) with Updated Vendor(s)

Create Accounts Payables items with the updated vendors.

(Optional) Create ACH payments with the Quick Pay ACH pay type

Using the Quick Pay radio button in Create AP Invoice an ACH payment will be created upon posting of the AP.
If ACH Auto Numbering is enabled for the bank the ACH Payment number will auto-fill.

Payment Processing, Select ACH Payment(s) to be Processed

• Change Payment Option to ACH
• Enter Payment # (Confirm ACH Auto number)
• When combining multiple APs into a vendor payment, use the same payment number for each AP selected

Generate an ACH NACHA File and Send Emails

1. Navigate to Banking > ACH
2. Select ETF Format
3. Select Bank
4. Start Date & End Date default to the current date
5. Effective Entry date defaults to the next day
6. Click on Process Report
   1. A text file in the selected ETF format will be created
   2. ACH Payments with a Pay Date between the Start and End dates will be included in the file
7. Click Send Emails
   1. Vendors with Enable ACH Email checked will be emailed with the AP Invoice number(s) and total payment amounts being processed

Sample ACH Email

Sample ACH Email Report

Submit the ACH file via a Banking portal (outside of CAPS+)

Contact your bank for guidance on how to process the ACH NACHA file.

Helpful Tips

• Vendor ACH Information can be updated as needed before generating the ACH NACHA file
• Emails are sent once per payment. Payments have a check box to indicate if the ACH Email has been sent.